Your team knows the agenda. Does everyone know how to introduce themselves?

Decide what each person needs to communicate

A long company description may be useful in a presentation. It is not necessarily the introduction every visitor needs. Begin with three facts: the person's preferred name, their role in plain language, and why they are joining this visit.

Ask each person to write those facts in their strongest language first. If a colleague cannot understand the role without an explanation, shorten it before translating it. Avoid turning an internal job title into a sentence nobody on the team would naturally say.

Plan the handover with the host

There is no single speaking order that fits every Korean meeting. Ask the host how introductions will be handled and which language is comfortable for the discussion. A host-led round, a brief introduction by the organizer, and individual introductions are different situations to rehearse.

Keep the language goal separate from the meeting's substantive work. A short Korean greeting can be part of an introduction; it does not establish that a visitor can negotiate, interpret technical points, or understand the rest of a meeting in Korean.

Bring a small brief, not confidential meeting documents

For language preparation, an organizer can usually begin with the group size, approximate Korean levels, visit type, date range, and the moments people want to practice. Leave out customer lists, confidential negotiations, passport information, and internal documents that are not needed for the lesson.

A useful request might be: "We are six visitors with mixed Korean levels. We want to practice greeting hosts, introducing our roles, and asking for repetition before a site visit." This describes a preparation need without making the teacher responsible for the business meeting itself.

Check readiness with one observable task

At the end, ask: can each person explain their role clearly, recognize when it is their turn, and ask for clarification without relying on the organizer to rescue every exchange? Treat anything still difficult as the next practice task. This is a rehearsal check, not a promise of a successful meeting.